We help construction businesses understand job profitability, work in progress, retainage and cash flow through organized books and contractor-focused reporting. You see where projects are performing and where margins are slipping, before year-end tells you.
Less guessing. Better job visibility. More confident decisions.
Every cost coded to the job it belongs to.
Over- and under-billing, every month.
Tracked by job until it's collected.
When money actually lands, not just what's owed.
A standard profit and loss statement tells you whether the company made money. It doesn't tell you which jobs did, how much of your cash is really earned, or what's sitting in retainage. That's the gap we close.
Labor, materials, equipment and subs coded to each job, so you can see gross margin by project instead of guessing from the bank balance.
A monthly WIP schedule compares what you've earned with what you've billed, so cash from billing ahead isn't mistaken for profit.
Retainage receivable and payable tracked by job, so nothing gets forgotten at closeout.
Subcontractor bills categorized to the right job and cost code, with 1099 and insurance tracking kept current.
Estimated versus actual margin, reviewed monthly, so you catch a problem job at 60% complete instead of at closeout.
Receivables, payables and draw timing in one view, with forecasting on the larger packages.
Three open jobs for a fictional Wake County contractor. The numbers matter less than what they reveal. Read the three notes under the table.
| Job | Contract | Est. total cost | Cost to date | % complete | Earned revenue | Billed to date | Over / (under) | Retainage held | Bid GP | Est. GP |
|---|---|---|---|---|---|---|---|---|---|---|
| #2411Rolesville medical office upfit | 480,000 | 384,000 | 249,600 | 65% | 312,000 | 340,000 | 28,000 | 34,000 | 20.0% | 20.0% |
| #2418Wake Forest retail shell | 215,000 | 176,300 | 52,890 | 30% | 64,500 | 48,000 | (16,500) | 4,800 | 18.0% | 18.0% |
| #2420Youngsville custom home addition | 92,000 | 80,960 | 72,864 | 90% | 82,800 | 87,400 | 4,600 | 8,740 | 18.0% | 12.0% |
| Total · 3 open jobs | 787,000 | 641,260 | 375,354 | — | 459,300 | 475,400 | 16,100 | 47,540 | 19.2% | 18.5% |
Costs ran ahead of the estimate on a job that's 90% done. About $5,500 of expected profit is gone. Worth a look before the next bid like it.
Billing ahead on #2411 is good for cash, but the money still has work attached. It shouldn't be spent as profit.
Tracked by job so it gets billed and collected on time instead of sitting on the balance sheet.
Sample schedule for a fictional contractor. Percent complete uses the cost-to-cost method. WIP schedules are prepared using appropriate accounting methods for your business and reviewed with your CPA when necessary.
Contractor accounting takes more work than standard bookkeeping, so it has its own packages. Your price within each range depends on the factors below. We'll give you a firm number after the diagnostic.
Two contractors with the same revenue can need very different amounts of work. These four things decide it.
How many projects are open in a typical month.
QuickBooks alone, or paired with estimating and project tools.
What your bank, bonding agent or partners need to see.
How much review and decision support you want each month.
Onboarding starts with a diagnostic. We review your job setup, cost codes and open contracts before quoting. Historical cleanup or job-cost rebuilds are quoted separately as a fixed fee and never folded into your monthly price.
Construction tax and financial statements depend on good job data. We keep the books in a shape your CPA can rely on, and we coordinate directly so you aren't the go-between.
Book a free 30-minute Financial Fit Call. We'll talk through your jobs, your current books and what you need to see, and you'll leave knowing which package fits.